Worldwide Apartments is a trading name of Worldwideapartments.co.uk (London) Ltd with registered office at 2nd Floor, Nucleus House, 2 Lower Mortlake Rd, Richmond TW9 2JA, England, UK. (“we”, “us” or “our”). References to “you” and “your” in these terms means you, the customer and any other person in your party.
Our role in your booking
We operate a booking platform (online and via telephone) which enables users of our platform to search, compare, combine and book your accommodation (“Travel Service”). We do not own or operate any of the Travel Services. When you search for Travel Services and make a booking on our platform, our service is only to obtain and provide information about those Travel Services, arrange for you to enter into a contract with the individual provider of the Travel Service in question (the “Service Provider“), and to agree payment terms between you and that Service Provider. We act as the agent or subagent of the Service Provider, except where we state to the contrary in these Terms and Conditions. The Service Provider will either be the principal supplier of the Travel Service, and therefore the party supplying the Travel Service to you, or the agent of the principal. When the Service Provider is acting as an agent, its role will be to enter you into a contract with the principal supplier of the Travel Service. The terms and conditions of the Service Provider will also apply to your booking.
1. Booking and payment
By making a booking with us, you agree that:
A. all Clients details on the booking are full and accurate (please ensure that names are exactly as stated in the relevant passport);
B. you have read all the terms and conditions set out on this webpage and agree (on behalf of yourself and all other persons named on the booking) to be bound by them and any applicable Service Provider’s booking conditions;
D. when making a booking, you are over 18 years of age, and where placing an order for services with age restrictions, you declare that you and members of your party are of the appropriate age of purchase for those services.
Confirmation of your chosen Travel Service(s) will be conditional on you making such initial payment as is agreed by us on behalf of the Service Provider, or payment in full, including applicable fees and charges. Your booking is confirmed and a contract between you, us and the Service Provider will only exist when we send you confirmation by e-mail on their behalf, which contains a valid Service Provider reference number (“Booking Confirmation”). Please check your Booking Confirmation carefully and report any incorrect or incomplete information to us immediately where we will try to assist you.
It is your responsibility to arrange adequate travel insurance to cover you and your party in respect of your booking. Your insurance should include cover against COVID-19 and other health related incidents (Future or existing) which may affect or curtail your booking. If you purchase travel insurance through our platform, this will not form part of your booking.
In any instance, where multiple bookings are made, they shall not constitute a “group” booking. Unless bookings are all made under the same booking reference, they will be treated independently (i.e. as separate individual bookings).
If you are a United States citizen, tourist travel to Cuba remains prohibited. In order to travel to Cuba you must obtain a licence from the US Department of Treasury or your travel must fall into one of 12 categories of authorised travel.
If you have chosen the option to spread the cost of your booking(s), all instalments must be paid by the date specified at the time of making the booking. Unless otherwise specified, we will automatically (if possible) take payment from the same debit/credit card used to pay your deposit. If full payment is not received (for whatever reason) by the Balance Due Date, we will notify the Service Provider who may cancel your booking and charge the cancellation fees set out in their booking conditions. In the event of non-payment, the booking(s) may be cancelled – please refer to the cancellation policy. It is always your responsibility to ensure your balance is paid by the Balance Due Date
We accept payment by debit/credit card (Visa, MasterCard, Maestro and American Express). We do not charge you a fee for using your card, however your bank or card issuer may apply an additional foreign transaction fee for non-UK registered cards.
In certain cases, we may be able to use vouchers issued to you by Service Providers towards payment of your booking. Where you are seeking to redeem psuch vouchers in full or part payment of your booking, such use will be taken as deemed confirmation by you that (i) the voucher was issued to you by the Service Provider and remains valid for use, (ii) you understand the voucher may only be used in accordance with the terms and conditions issued by the Service Provider, (iii) you are instructing and authorising us to redeem the voucher on your behalf on the Service Provider’s site, (iv) you agree to make a cash payment for any amount not covered by the voucher (whether because the value of the voucher is less than the value of the travel service or booking you wish to purchase, or because any part of the voucher is not accepted by the Service Provider upon presentation for redemption), (v) responsibility for the rejection of all or part of the voucher by the Service Provider is the responsibility of the Service Provider and we shall not be liable to you for any such rejection, and (vi) you acknowledge that responsibility for issuing further vouchers for any unused amount of the original voucher remains with the Service Provider, which will be issued directly to you by the Service Provider, and that we shall have no liability to you in relation to such further vouchers.
Cards and vouchers (where applicable) are accepted subject to security and fraud checks and we reserve the right to reject/cancel your Travel Service(s) should your booking request fail any element of these checks.
Please note that booking requests can take up to 72 hours to process. A booking is only confirmed when we send you a Booking Confirmation with a valid booking reference number for each Travel Service. On rare occasions, we will be unable to confirm a booking, for example if the payment fails. In the unlikely event this occurs, our team will attempt to rebook the affected Travel Service at the same price. If this is not possible, for example because the payment is blocked or there has been a change in the price or availability of the booking, we will contact you via telephone or e-mail to discuss next steps. Unfortunately, there are times when the cost will have increased during this period of time. Any cost increases will need to be paid by you, as per your contract with each Service Provider.
We both acknowledge and agree that the COVID-19 pandemic has affected travel throughout the world and that we both have responsibilities to comply with various laws, regulations and guidance issued by governmental or regulatory authorities which seek to manage the risks caused by COVID-19. In the light of these risks, it is a condition of making your booking through us that you obtain travel insurance which includes cover against any COVID-19 issues or incidents which may affect your booking.
You acknowledge that laws, regulations and the Service Providers providing your holiday (such as airlines, hoteliers, transfer providers and other service providers) may require you and employees of your Service Providers to comply with various measures which have been introduced to manage the risk of COVID-19. These may include (without limitation) a requirement to undergo temperature checks, provide health information or certificates, wear personal protective equipment such as face-masks and gloves and abide by social distancing requirements. There may also be other limitations implemented, which may include (without limitation) limitations on the number of persons who may use facilities or services at any particular time, limitations on the availability of certain facilities and services (e.g. buffet and self-service restaurants may be replaced by a-la-carte, spas and pools, kids clubs and entertainment may be closed), changes to the way the accommodation is set out or how its services are run, requirements to pre-book facilities and services, deployment of sanitisation measures and other hygiene requirements.
You also acknowledge that certain Service Providers, ports, airports, border control or other third parties may require you and members of your party to undertake certain health formalities (including, without limitation, obtaining COVID-19 PCR tests which satisfy their set criteria and completing requisite travel passes or forms in the prescribed format) or satisfy other requirements aimed at managing the COVID-19 risk as a condition to you travelling, departing, entering or residing in a particular place or utilising certain services you may have booked. You agree that it is your obligation to obtain details of these requirements ahead of your travel departure date and ensure you and all members of your party comply with and satisfy these requirements in full. If you fail to meet these requirements, or refuse to complete them, you may be denied boarding, exit, entry or the use of some other facility or service which forms part of your booking. We shall not be liable to you for any refunds or compensation in relation to such matters.
You also acknowledge that certain countries may impose quarantine or self-isolation measures upon travellers, whether in the place of destination or upon return and that such requirements are subject to change, and may be imposed on short notice.
We strongly recommend that you familiarise yourself with the advice from your national authority for overseas travel before departing. In the UK, the Foreign, Commonwealth & Development Office’s latest advice for travel to other countries is available here.
If you notify us before travelling, and we (or the relevant Service Providers) conclude that you are no longer able to travel because of the COVID-19 risk, then your booking will be treated as having been cancelled by you and our standard cancellation charges and the Service Providers’ standard cancellation charges will apply. We will, however, explore with you whether it is possible for you to postpone your booking to a later date, which may incur further charges and is subject to your Service Providers’ terms and conditions. It might also be possible for you to transfer your booking to another person, subject to the terms of transfer set out in these Terms and Conditions and in your Service Providers’ terms and conditions.
If you notify us during travel, you acknowledge that we or your Service Providers (or local laws and regulations or health and safety bodies) may require you to follow certain measures designed to manage the risk of COVID-19 and your Service Providers may refuse to provide you with the relevant service(s). You may, for instance, be required to self-isolate for a period of time. You agree to comply with these requirements. In this instance, we will provide you with such reasonable assistance as we are able to in the circumstances. However, we will not be responsible for meeting any costs incurred by you or for refunding or compensating you for the curtailment of your holiday, cancelled or rebooked transportation, additional accommodation or other associated costs you incur in connection with the same.
We both agree that the measures set out above are a necessary part of keeping you, other travellers, employees and the public safe on holiday. You are making your booking in full knowledge that such measures are likely to be a part of your holiday and do not amount to minor or significant changes to your booking, nor do they amount to any Failure (as defined in paragraph 12).
We shall have no liability to you or any member of your party for any refunds, compensation, losses, costs, expenses or damages you incur in connection with the matters described above or if you or any member of your party are unable to travel or make use of all or part of your booking because of these matters. These are risks which you must protect against through obtaining comprehensive travel insurance.
You further acknowledge as a result of the impact of COVID-19 on the travel industry, many hotels are closing on short notice or making changes to their facilities as set out in this paragraph in order to ensure the safety of employees and travellers. Where a hotel closure affects your booking, in accordance with paragraph 10, we will arrange alternative accommodation for you to enable your holiday to continue which will meet the criteria for a minor change.
2. Prices & Pricing Errors
We endeavour to ensure that all pricing and other information on the website is accurate. However, it is always possible that despite our efforts there may be times when obvious errors occur such as the price or some other detail displayed being incorrect. We and each Service Provider reserve the right to amend advertised prices at any time prior to confirmation. We will normally check prices before confirming your booking so that, where the booking’s correct price at your booking date is less than our stated price at your booking date, we will charge the lower amount. If the booking’s correct price at your booking date is higher than the price stated to you, we will contact you by telephone or e-mail for your instructions before we confirm your booking.
If we confirm and process your booking where a pricing or other error is clearly obvious and could reasonably have been recognised by you as a mistake, we may terminate the contract and refund you any sums you have paid us.
In relation to Some bookings, we may change the price of your Booking after we have issued our booking confirmation in order to pass on to you changes in: (i) the level of taxes or fees on the Travel Services included in your booking imposed by third parties other than the Service Providers, including tourist taxes,(ii) the exchange rates relevant to the booking. We will only be able to change the price in this way if we notify you of any price increase at least 20 days before the start of your trip, together with a calculation and an explanation for this change.
If the price of your Booking is increased by more than 8% of its total price, then you may:
- accept and pay for the price increase;
- reject the price increase and terminate your booking with a full refund; or
- reject the price increase, terminate your Booking and take an alternative one if we decide to offer this. If you decide to take an alternative booking,will inform you of its impact on the price of your booking. If the alternative booking is of a lower quality or cost, you may be entitled to a price reduction in accordance with paragraph 13 below.
We will give you a reasonable period of time to make your decision, which will usually be 7 days from notification of the price increase. If we do not hear from you within this timeframe, we shall send a reminder to you, following which we shall be entitled to terminate the booking and provide you with a refund.
If you decide to reject the price increase and terminate your booking with a full refund, you may also be entitled to compensation in accordance with paragraph 13 below.
You will be entitled to a price reduction for your booking corresponding to any decrease in the costs described above which occur after you have booked but before the start of your booking, although we will be entitled to deduct our administrative expenses of this process. You will be entitled to ask for a breakdown of these administrative expenses.
3. Low deposit/ Pay Monthly Payment Options
A Service Provider may in some instances offer low deposit and instalment plan options for payment of your booking and the full details will be displayed, including payment dates, at the time of booking.
Low Deposits: The initial low deposit is due per person and will be shown at the time of booking. Depending on the Travel Service(s) you choose, we will attempt to take the outstanding second deposit automatically from the same credit/debit card used to pay the initial deposit and you will be informed of the due date before booking. In the event of cancellation before the due date of the second deposit, you will still remain liable for the full deposit amount (i.e. both the first and second deposit).
Pay Monthly: Where you opt for the monthly payment plan, after payment of the deposit, we will attempt to take the remaining balance in monthly instalments with the final payment being taken on the date specified in your Booking Confirmation before your departure. In the event of cancellation after the second instalment, we/the Service Providers reserve the right to keep all payments made by you to date to cover administration charges.
We will attempt to take all payments automatically from the same credit/debit card used to pay the initial deposit. If you need to arrange for the remainder of the instalments to be collected from a different card, please notify us at email@example.com at least five working days before the due date to avoid payment being collected from the original card.
Although we will attempt to take payments automatically where possible, it remains your responsibility to ensure all payments are received by us or where payment is made directly to a Service Provider, the relevant Service Provider, and the full balance is paid by the date specified in your Booking Confirmation prior to your departure.
Payment options are subject to availability and we reserve the right to end any such offers at any time without prior notice or explanation.
4. Online Content
We take all practical steps possible to ensure that the details displayed on the website are accurate and up-to-date, but we do rely upon the information given to us by the Service Provider(s) and are intended to present a general idea of the services and facilities being offered. Sometimes – and particularly at the beginning and end of the season – certain facilities may be withdrawn for reasons such as maintenance, bad weather or lack of demand from guests or low occupancy. Some advertised activities or facilities, for example water-sports, may not be available all year round. There may be local charges for some facilities, for example, TVs, safety deposit boxes, sun-loungers, parasols, spa access, tennis courts, pool tables and air-conditioning. Unless specifically confirmed in your room type or board basis, you must assume some, if not all facilities will be payable locally. If your Service Providers advise us about significant changes to descriptions or about the withdrawal of any significant facility, we will endeavour to pass this information to you.
Please also note that the online content provided by our Service Providers may not include the latest safety precautions in place to manage the risks of COVID-19. Please refer to paragraph 1A above for more information as to what you should expect in this regard.
- We are an accommodation only provider but transfer times quoted by the Service Provider for travel between airport and resort are approximate and, depending on circumstances, the journey time to your own chosen destination may be longer. It is your responsibility to notify the transfer Service Provider of any delays in other travel arrangements, such as your flights,
We are an accommodation only provider and don’t provide flights but if you’ve booked flights through a third party sometimes these can change for a number of different reasons. You should always look to reconfirm your flights 48 hours prior departure to ensure that no changes to your flight schedule has occurred Which impacts on your accommodation arrangements we cannot be held liable for situations that occur from flight arrangements that go wrong
6. Data Protection
We will ensure appropriate security measures are in place to protect your personal information. The information you provide us will only be passed onto the Service Providers of your travel arrangements or other organisations necessary for the provision and performance of your Travel Services or as may be required pursuant to paragraph 1A above. Certain information may also be passed on to security or credit checking companies to detect and prevent fraud.
By making a booking with us you agree to the use and disclosure of the information you provide for the following purposes: to enable us to process, administer and fulfil your bookings (when it may be transferred abroad and /or to the Service Provider), amendments to your bookings and liaise with Service Providers regarding refunds for cancelled bookings, if you purchase insurance through our platform we may process your information and pass it to insurers, for market research and analysis, to avoid fraud, to disclose to governmental agencies on request, and to enable us or our representatives to contact you by letter, telephone, SMS or e-mail. You may unsubscribe from further contact at any time by clicking on the relevant link in any emails we send you.
7. Final Travel Arrangements
Please ensure that all your travel, passport, visa and insurance documents and other documents required for travel which may be required pursuant to paragraph 1A are in order.
If you have booked a shuttle transfer as part of your accommodation, please note that these run to a set timetable and set route. If you are not present to board your shuttle at the scheduled place/time (due to a flight delay, schedule change or passport checks for example), the shuttle will not be able to wait for you. Your Service Provider may arrange for you to be transported on the next available shuttle (at their sole discretion).
8. Amendments by you
Any amendment to your Travel Service will incur an administration charge of £100 per booking plus any charges levied by the Service Provider. No changes can be made less than 5 days before departure.
These charges include but are not limited to:
- Change of destination
- Change of hotel
- Change of name
If you wish to make an amendment to your booking please email : firstname.lastname@example.org
Please note that any changes to an element of your confirmed booking(s) will incur charges as stated above even if this is for example one letter in a name.Please be aware that we will pass on your request to the Service Provider. We will not be able to make any amendments to your booking with a Service Provider ourselves, nor will we be able to confirm if a Service Provider will make the amendments you have requested. Amendments can only be made and accepted at the discretion of the Service Provider and in accordance with the terms and conditions of the Service Provider(s) of your Travel Service(s) (see paragraph 29 below), which you shall receive at the time of booking. The Service Provider may charge amendment charges which may be as much as 100% of the cost of the Travel Service (e.g. flight bookings) and will normally increase closer to the date of departure. Whilst we will try to assist, we cannot guarantee that such requests to make changes can or will be met.
At the time of booking you may have the option to select rooms or services which are available at a special rate as they are non-refundable, non-changeable and/or non-transferable from point of sale. This means that from the time the booking is confirmed, no amendments whatsoever (including names, dates and duration) can be made and the only option available is to cancel. Cancellations of this room type may be charged a 100% cancellation fee by the Service Provider. These rooms are advertised as “Non-Refundable” and may require full payment at time of booking.
Amendment charges are subject to change at any time. Please note that amendment fees are non-refundable and can only be requested by the lead Clients on the booking.
In relation to booking bookings only, you may transfer your booking to another person who satisfies all the conditions applicable to the booking, subject to you and the other person accepting that you will both be liable, jointly and individually, for full payment of any balance due to be paid and any fees, charges or other costs arising from the transfer. You should be aware that many Service Providers do not allow a free transfer and treat it as a cancellation and rebooking (at current prices), for which there is a 100% cancellation charge. Additionally, some Service Providers may give priority to other customers for cancelled arrangements, which means that you may not be able to transfer the exact same booking. In this circumstance, we will do our best to secure a suitable alternative so that the booking can continue and be transferred to the new person. We shall notify you of the arrangements, and the costs of transfer, upon receipt of your request to transfer. You will need to give us reasonable notice of this change so that we can make the necessary arrangements, but 7 days or more before departure shall be considered to be reasonable.
9. Cancellations by you
You may cancel your booking at any time prior to departure upon payment of a termination fee as set out in this paragraph.
Cancellation charge will depend on whether you have booked a refundable or a non-refundable product. Cancellation charges will be specified to you at the time of booking and vary from one Service Provider to another. You should check your Booking Confirmation and any documentation for details of your specific cancellation terms.
Our Service and Cancellation Charges
Amendment Fee. GBP £100
|Before 56 days||50%|
NB: Amendments within 56 days could be considered a cancellation.
*Please note that service charge, cancellation and amendment fees are non-refundable.
In the event that you do cancel your booking, and the deposit you have paid does not cover the cancellation charges set out in this paragraph (e.g. because you have chosen a low deposit option), you must pay any difference between the amount you have paid and the cancellation charge applied. In accepting these Terms & Conditions you give your authority for us to automatically charge the payment card used by you when securing the booking (or any other card used by you in connection with this booking) at that time.
Any cancellation will incur a minimum cancellation processing fee of £150 per booking booking plus any charges from the Service Provider(s) as follows:
Non-Refundable products may have been paid for in full at the time of booking and no refunds are given in the event of cancellation as per section 8 above.
All requests to cancel must be submitted in writing by email to: email@example.com we will acknowledge the cancellation by email in writing if you have not received this email then please contact us.
UK Foreign Office advice
Please visit the Foreign, Commonwealth & Development Office’s (“FCDO”) website to review the latest travel advice about your holiday destination: www.gov.uk/foreign-travel-advice. Please note that when determining whether or not the cancellation rights described in the paragraph above have arisen, we consider the FCDO’s advice. However, this is not the only factor we take into account in determining whether these cancellation rights have arisen. Please note we are the determining authority on this and our decision is final. Ultimately, the existence of these cancellation rights will depend on the particular circumstances which exist in your holiday destination. It may be that the relevant circumstances do not significantly affect the Service Providers’ ability to perform the Travel Services which form part of your booking. It may also be the case that we or our Service Providers may be able to make arrangements which address the issues identified by the FCDO. In such circumstances, you will not have the right to cancel your booking in accordance with the paragraph above.
IMPORTANT NOTICE ON FCDO ADVICE AGAINST ALL OR ALL BUT ESSENTIAL TRAVEL AS A RESULT OF THE COVID-19 PANDEMIC.
At present, the FCDO is currently advising UK travellers against all but essential travel to a number of destinations as a result of the COVID-19 pandemic (the “FCDO Advice”). The FCDO Advice is updated on a regular basis and often at very short notice. It is therefore possible that by the time you depart for your holiday, the FCDO will advise against non-essential travel to your destination. You may also be required to quarantine or self-isolate upon your return to the UK.
Please note that if, at the time of your departure, the FCDO Advice applies to your holiday destination but your Service Providers are still able to provide the Travel Services in the booking (i.e. the Service Providers have not cancelled the relevant Travel Services), and the performance of your booking is not significantly affected, your usual cancellation rights in the event of Unavoidable and Extraordinary Circumstances (as described above) will not apply. Our usual cancellation charges will apply in these circumstances (as described above).
However, we may disapply these cancellation charges if, at the time you made your booking, the FCDO Advice did not apply to your holiday destination but it was then changed or updated so that by your departure date the FCDO Advice did apply. In such cases, we may provide you with a refund for the hotel and transfer services which form part of your booking. We will only be able to issue you with a refund for the flight element of your booking if this is in line with your airline’s cancellation policy. If the airline’s cancellation policy includes a full or partial cash refund, we will issue this to you as soon as we receive it from the airline. However, if the airline’s refund policy states that your flight is non-refundable, we will not be able to issue you with a refund for your flight.
In relation to cancellations made as a result of global travel disruption arising from the COVID-19 outbreak, we may offer you alternatives to a cash refund, such as a refund credit note or voucher, which will allow you to travel at another date. If we offer such options, they shall be offered in addition to your rights set out above. We will let you know if you have these additional options when we inform you about your cancellation arrangements.
In any instance where you are paid a full refund directly by a Service Provider, or you accept a free amendment or a voucher directly from a Service Provider, in relation to a Travel Service booked with us (a “Service Provider Arrangement”), you agree that this will extinguish the amount of any refund payable to you by us in respect of that Travel Service. If the Service Provider makes a partial refund directly to you, then any liability we have to refund you in respect of that same Travel Service shall be reduced accordingly. You agree to notify us promptly where this is the case and acknowledge that by receiving or accepting a Service Provider Arrangement in the manner described above, you irrevocably waive the right to require a refund in respect of the relevant Travel Service from us. If you have already been paid a full or partial refund by us when you accept a Service Provider Arrangement, you agree to immediately repay the relevant Travel Service refund to us.
10. Changes and Cancellations to your Travel Services
We and the Service Providers reserve the right to make changes to your Travel Services at any time. Most changes are minor changes and we and the Service Providers will endeavour to pass on to you information regarding any minor changes before you depart. Other than providing such notification, we shall have no further liability to you in relation to minor changes.
A minor change made prior to your departure could be a change of your accommodation to another of the same or better standard with the same main features and in the same resort destination, or changes to services available at your accommodation (including those envisaged in paragraph 1A in relation to COVID-19).
Occasionally, we may have to notify you of a significant change that we or the Service Providers are constrained to make to the main characteristics of the booking.
Significant changes made prior to your departure could include (but are not limited to) a change of accommodation to a different tourist area for the whole or a significant part of your time on holiday, a change of accommodation to that of a lower standard/star rating for the whole or a significant part of the time you are on holiday,
We will inform you as soon as reasonably practicable if we or the Service Provider needs to make a significant change to your confirmed booking, or to cancel them entirely. As most changes will be made by the Service Providers, we will not be liable to you for such changes or to pay any refunds, compensation or other claims. Your rights will be set out in your contract with the Service Provider. However, we will also liaise between you and the Service Provider in relation to any alternative arrangements offered by the Service Provider and/or refunds or compensation offered.
In relation to booking bookings only, in the unlikely event that we or your Service Providers have to make a significant change to your booking, we will tell you as soon as reasonably possible. You will then have the option to:
- accept the proposed change. If this results in a booking of lower quality or cost, you may be entitled to a price reduction in accordance with paragraph 13 below;
- reject the proposed change, terminate your booking and take an alternative one if we decide to offer this. If you decide to take an alternative booking, we will inform you of its impact on the price of your booking. If the alternative booking is of a lower quality or cost, you may be entitled to a price reduction in accordance with paragraph 13 below, or
- reject the proposed change and terminate your booking with a full refund.
We will give you a reasonable period of time to make your decision, which will depend upon the circumstances giving rise to the change but will usually be 2 days from notification of the proposed change. If we do not hear from you within this timeframe, we will send a reminder to you, following which we shall be entitled to take such action as explained to you in our earlier notification. This may include us terminating the booking and providing you with a refund.
If you decide to reject the proposed change and terminate your booking with a full refund, you may also be entitled to compensation in accordance with paragraph 13 below.
On rare occasions, we or the Service Providers may have to cancel your booking and we reserve the right to do so. If we or the Service Providers have to do so, we will notify you as soon as possible. We will also offer you an alternative booking if we are able to do so, and inform you of its impact on the price of your booking. If the alternative booking is of a lower quality or cost, you may be entitled to a price reduction in accordance with paragraph 13 below. If we cannot offer you an alternative, or even if you just prefer, we will provide you with a full refund of any payments made for the booking.
You may be entitled to compensation as a result of our cancellation of your booking in accordance with paragraph 13 below, except where we are prevented from providing the booking because of Unavoidable and Extraordinary Circumstances and we notify you of the cancellation without undue delay before the start of your booking.
If you accept a Service Provider Arrangement in circumstances where you are also entitled to a refund from us in respect of that same Travel Service, the same arrangements for Service Provider Arrangements as described in paragraph 9 above shall apply here.
In relation to cancellations made as a result of global travel disruption arising from the COVID-19 outbreak: we may offer you alternatives to a cash refund, such as a refund credit note or voucher, which will allow you to travel at another date. If we offer such options, they shall be offered in addition to your rights set out above. We will let you know if you have these additional options when we notify you about the cancellation of your booking.
11. Our Service and Cancellation Charges. (As stated in paragraph 9 we repeat for ease of reference )
Amendment Fee. GBP £100
|Before 56 days||50%|
NB: Amendments within 56 days could be considered a cancellation.
*Please note that service charge, cancellation and amendment fees are non-refundable.
12. Our responsibility for your booking
Your contract for the Travel Service is with the Service Provider who will be the principal or the agent of the principal and their booking conditions apply, subject to such payment terms we have negotiated. As an agent, we accept no responsibility for the actual provision of the Travel Service. Our responsibilities are limited to the booking service we provide to you. We accept no responsibility for any information about the Travel Service that we pass on to you in good faith if any errors in that information are beyond our reasonable control (e.g. because they are solely due to the fault of the Service Provider).
We are not responsible for any loss or damage that is not foreseeable. Loss or damage is foreseeable if either it is obvious that it will happen or if, at the time the contract was made, both we and you knew it might happen, for example, if you discussed it with us during the sales process. We only supply our services for domestic, non-commercial and private use. We do not therefore accept liability for any business losses (e.g. loss of profit, loss of business, business interruption or loss of business opportunity).
We also accept no responsibility for the behaviour or actions of third-parties related to your accommodation, or for any facilities/services withdrawn as a result of their actions.
In the event that we are found liable to you on any basis whatsoever, our maximum liability to you is limited to three times the cost of your affected Travel Services (or the appropriate proportion of this if not everyone on the booking is affected).
We do not exclude or limit any liability for death or personal injury that arises as a result of our negligence or that of any of our employees, agents or subcontractors whilst acting in the course of their employment or engagement, liability for fraud or fraudulent misrepresentation or any other liability that cannot be excluded or limited by law.
However, you must tell us immediately of any failure to perform or improper performance of your Travel Service (“Failure”). This will give us the opportunity to resolve the Failure whilst you are on your holiday. If we refuse to do so, or if it is necessary to remedy the Failure immediately, then you may resolve the Failure yourself and request reimbursement of reasonable expenses from us. However, these rights will not arise if remedying the Failure is impossible or entails disproportionate costs. In that case, your only right will be to seek a price reduction or compensation in accordance with paragraph 13.
Please note that the measures set out in paragraph 1A are those required to manage the risks of COVID-19 as part of a normal safety management system. By making a booking with us, you agree that their existence shall not be considered as any form of Failure.
If the Travel Service cannot be provided as agreed in the booking, we shall offer, at no extra cost to you, suitable alternative arrangements for the continuation of the trip. The alternative arrangements shall, where possible, be of equivalent or higher quality than those specified in your booking. Where they are of lower quality you will be entitled to a price reduction as described in paragraph 13 below. You may only reject the alternative arrangements we offer to you if they are not comparable to what was agreed in the booking or if the price reduction is inadequate. If you do reject the alternative arrangements, or if we are not able to offer them, then you may, where appropriate, be entitled to a price reduction and/or compensation in accordance with paragraph 13.
If a Failure substantially affects the performance of the booking, and we have failed to remedy it within a reasonable period of time, you may decide to continue with your booking or terminate your booking without paying a termination fee. You may, where appropriate, be entitled to a price reduction and/or compensation in accordance with paragraph 13.
13. Bookings: Price Reduction and Compensation for Damages
You shall be entitled to receive appropriate compensation, we will make representations on your behalf to the service provider for any damage you sustain as a result of a Failure except where the Failure is:
attributable to you;
attributable to a third party unconnected with the provision of the Travel Services included in the booking and is unforeseeable or unavoidable; or
due to Unavoidable and Extraordinary Circumstances.
if you are granted compensation or a price reduction by another party in relation to the same Failure which you claim compensation or a price reduction from us, then we may deduct the compensation or price reduction you receive from the other party from that which is payable by us.
Except as set out above, we accept no liability for any claims, losses, expenses, damages or liability for your booking, except in cases involving death, injury or illness where we have caused such damage with negligence.
We also have no liability where any loss or damage arises out of or is connected with the matters described in paragraph 1A.
14. Unavoidable and Extraordinary Circumstances
In these Terms and Conditions, where we refer to Unavoidable and Extraordinary Circumstances, it means a situation beyond the control of the party who invokes such a situation and the consequences of which could not have been avoided even if all reasonable measures had been taken.
This may cover for example warfare, other serious security problems such as terrorism, significant risks to human health such as the outbreak of a serious disease at the travel destination, (including epidemics and pandemics), industrial disputes, nuclear disaster, fire, chemical or biological disaster, unavoidable technical problems with transport, air traffic control strikes and natural disasters such as floods, earthquakes or weather conditions which make it impossible to travel safely to the destination as agreed in the booking.
Except as set out in these Terms and Conditions, we and the Service Providers shall have no responsibility or liability to you for any failure to perform, or a delay in performing, any obligations owed to you which are caused by Unavoidable and Extraordinary Circumstances.
If you are in difficulty or wish to make a complaint whilst on holiday, this must be reported to us and the Service Provider or their local representative without undue delay. You must, as a strict condition of your booking, obtain a written record of your complaint from the Service Provider or their representative at the time the issue arose. If you are unable to speak to the Service Provider or their representative whilst on holiday, you should contact our team on 00 44 (0) 203 925 0867 or the number given to you in your pre-departure information (Monday to Saturday 10am to 10pm and Sunday 12pm to 10pm UK time. You may also email us at firstname.lastname@example.org
If you fail to follow this reasonable procedure there will be less opportunity for us or the Service Provider to investigate and rectify your complaint. Any compensation you may be entitled to could be reduced or extinguished as a consequence.
Please note that we do not currently have our own representatives and nor have we authorised anyone else to be our representatives in resort. Therefore, it is imperative that if you cannot speak to the Service Provider or their representative at the time, you contact the In-Resort Assistance team on the number (0) 203 925 0867.
If you wish to complain when you return home, please send a detailed complaint to email@example.com attaching your written report from the Service Provider or their representative and any additional documentation supporting your claim.
Please send your complaint within 28 days of your return as the sooner we receive it the easier it is for us and the Service Provider to investigate it accordingly. Please allow us the industry-standard 28 days to investigate your complaint with the Service Provider and reply to you. We cannot except complaints received after 28 days from your end of your trip. The
Complaints received outside of 28 days of your return may mean we and/or your Service Providers are unable to offer a detailed response, nor offer any compensation or may lead to the rejection of your complaint entirely.
We will manage the complaint process on your behalf aiming to provide you a full response within 28 days. If the matter can not be resolved informally, the provisions of paragraph 16 below will apply.
16. Alternative Dispute Resolution
If we are not able to resolve a dispute informally, we will discuss with you the most effective way of resolving the dispute using mediation or arbitration based on the nature of the dispute.
If you remain dissatisfied, you can request the matter be resolved through independent Arbitration through Hunt ADR. If you wish to make an application for ADR (Alternative Dispute Resolution), please contact us with your request and we will send you an application form to complete and return to Hunt ADR along with their processing fee.
17. Travel Advice: visa, passport and health requirements
For UK citizens we recommend you always look at the Foreign Travel Advice section of the Foreign, Commonwealth & Development Office website prior to booking and travelling abroad: Foreign, Commonwealth & Development Office website to check general visa, passport, health and safety information and other matters prior to booking or if you are booking from a non uk location then you should consult your countries own regulations, this is your personal responsibility and not ours, we cannot be held responsible for any actions of third-party governments resulting in travel bans from your country of residence.
You confirm that all members of your party are UK or Irish residents and hold passports issued within the last 10 years which are valid for at least 6 months from the date of travel (note that if you renewed your current passport before the previous one expired, extra months may have been added to its expiry date. Any extra months on your passport over 10 years will not count towards the 6 months needed).
General information on visa, passport and health requirements (where given and applicable) is so given solely on this basis. Requirements may change and you are therefore strongly recommended to check the up to date position with the Service Provider(s) of the Travel Service(s), Passport Office, appropriate embassy or consulate or your doctor as applicable prior to booking and in good time before departure.
Some of our Service Providers offer their low rates on the basis that customers are resident in the UK and/or Ireland and citizens of the country where the stay is taking place may not be eligible to stay at that particular rate. In most circumstances, this does not apply to citizens of EU countries staying in other EU countries. However, issues may occur where customers that are booked to stay in the country where the passport was issued. For example, Turkish nationals in Turkey, or Egyptian nationals in Egypt.
If you think this may affect your booking, you must call our New Bookings team to confirm your booking will be accepted by the Service Provider as resolution once you are abroad will be very difficult and may result in additional charges being levied to you or the cancellation of the booking by the Service Provider. Occasionally Service Providers may ask that we contact you prior to the departure date to ask for evidence of the residency of the customers travelling. You must contact our Customer Service team in this instance within the stated timeframe with this information in order to confirm that the rates are eligible for all the customers travelling. We cannot be held responsible for any additional costs incurred due to these issues.
18. Taxes/Local Charges and Resort Fees.
Certain countries/cities/airports/hotels impose additional taxes and charges such as departure, tourist or city tax, facility fee or compulsory resort fees. These additional fees are payable directly to your accommodation or local authorities and are for maintenance of local facilities and services. These taxes cannot always be collected by us or your Service Providers in advance. You are wholly responsible for paying these taxes and charges locally prior to check out and they are subject to change by pronouncement of overseas governments. Airport departure taxes (under various names) are included in most air ticket prices by airlines, however certain countries will charge an additional local tax when you leave the country. Unless otherwise stated, they are not included in your booking. If in doubt, please enquire with us prior to booking. We have no liability to you for these taxes or charges and they are not included in your booking.
19. Accommodation Ratings and Standards.
Star ratings are used to symbolise the overall quality and level of standards of each accommodation type and are typically based on criteria including the range of standard facilities, the quality of the furnishings, the quality and range of the food outlets, and the overall level of service. However, there is no uniform and consistent method of star ratings and as such they can vary significantly by country, and often within countries. Also, not all countries have official rating systems. Therefore, the rating displayed is only an opinion and should only be used as a guide. If your Service Provider provides an “official” tourist board rating, we will endeavour to include that within the accommodation description. We cannot guarantee the accuracy of any ratings given. All ratings are as provided via the relevant Service Provider and are not our personal ratings.We can accept no liability for any claims resulting from any failures by the service providers in regard to provision of services.
20. Room Allocation
After registration/check-in at your accommodation, you will be allocated a room. It is your responsibility to verify the check-in and check-out times directly with the Service Provider. Please note that the fact that rooms appear listed together on the same booking itinerary does not guarantee that they will be adjacent to one another or otherwise in close proximity.We can accept no liability for any claims resulting from any failures by the service providers in regard to provision of services.
Clients with Reduced Mobility: The majority of the Travel Services offered are suitable for all persons, however it is your responsibility to advise us, prior to booking, of any conditions/disabilities that may affect your holiday. Where possible, we will inquire with the Service Provider about the suitability of the Travel Service for you, however we can give no guarantees. It is recommended that you make your own independent enquiries to ensure the Travel Service of your choice is suitable for your particular requirements before making your booking.We can accept no liability for any claims resulting from any failures by the service providers in regard to provision of services.
21. Building Work
From time to time, maintenance, renovation or refurbishment and its associated noise are unavoidable at a hotel/accommodation. If we are notified of such works, we will inform you before you make your booking or within a reasonable time of us being notified.
Please note that municipal works (for example road works) and other third-party building work in the vicinity of your accommodation is not the responsibility of the accommodation or Service Provider.
22. Insolvency Protection
We, or the suppliers identified on your Booking Confirmation, will provide you with the services listed on the booking confirmation (or a suitable alternative). In some cases, where neither we nor the supplier are able to do so for reasons of insolvency, an alternative Service provider may provide you with the services you have bought or a suitable alternative (at no extra cost to you). You agree to accept that in those circumstances the alternative service provider will perform those obligations and you agree to pay any money outstanding to be paid by you under your contract to that alternative service provider. However, you also agree that in some cases it will not be possible to appoint an alternative service provider, payments are held in a protected account by Worldwide Apartments until seven days before your arrival when we pay the service provider. We recommend you take out insurance to cover against the collapse of any supplier for the period when we pay your service provider and your ultimate departure from the property. Our liability regarding protected monies is fully discharged by us once we have paid your supplier.
23. Your conduct
You acknowledge that you, and all members of your party, are expected to behave in an orderly and socially acceptable manner and not to disrupt the enjoyment of others. If in the Service Provider’s opinion or in the opinion of any other person in authority, your behaviour or that of any member of your party is causing or is likely to cause distress, danger or annoyance to any other customers or any third party, or damage to property, the Service Provider reserves the right to terminate your booking immediately with full cancellation charges to you and your party and there will be no responsibility on our part to cover alternative arrangements or any further liability to us or your service provider. You and/or your party may also be required to pay for the consequential loss and/or damage caused by your actions and you and each member of your party will be jointly and individually liable for any damage or losses caused (this may include legal costs yours and ours). Full payment for any such damage or losses must be made directly to the Service Provider prior to departure. If you fail to make payment, you will be responsible for meeting any and all claims (including legal costs) subsequently made against us because of your actions or the actions of your party together with all costs we incur in pursuing any claim against you.
24. Chargebacks and claims against Service Providers
You agree not to issue any chargebacks or otherwise dispute transactions with your payment card issuer against us (“Chargeback”). Rather, your rights to refunds and other claims shall be governed solely by these Terms and Conditions. You also agree that if you initiate a Chargeback or make a demand for payment from a Service Provider (which may be satisfied by the payment of cash, issue of vouchers or as otherwise agreed between you and the Service Provider), we shall be entitled to take such steps as we consider reasonable to ensure that you are not paid twice for the same claim. This may include suspending any obligations we may have to pay you under these Terms and Conditions (or otherwise) until the Chargeback or claim against the Service Provider has been finally determined and the time limit for any challenge or appeal has expired.
For the purposes of these Terms and Conditions, “Force Majeure” means any event beyond our or the Service Provider’s control, the consequences of which could not have been avoided even if all reasonable measures had been taken. Certain Travel Services may be affected as a result of the United Kingdom’s decision to leave the European Union and the end of the transition period relating to Brexit. This could include changes to the visa requirements of British citizens travelling to, within or through European Union Member States. While we will monitor the situation and advise our customers as soon as possible if we become aware of any bookings that will be affected by such measures, as all such measures are outside of our control, we would treat any such changes as Force Majeure, and whilst we will endeavour to provide suitable alternative arrangements or refunds where possible, we will not be liable to pay you any compensation.
26. Entire Agreement
These Terms and Conditions set out the entire agreement and understanding between you and us in connection with your booking and supersede any prior representations, agreements, conditions, negotiations and undertakings whether made orally or in writing.
27. Law and Jurisdiction
These Terms and Conditions are governed by Cyprus law and the courts of Cyprus have exclusive jurisdiction over any dispute or matter arising out of these Terms and Conditions